file-organizer

Documentation & Productivité

Intelligently organizes files and folders by understanding context, finding duplicates, and suggesting better organizational structures. Use when user wants to clean up directories, organize downloads, remove duplicates, or restructure projects.

Documentation

File Organizer

When to Use This Skill

Your Downloads folder is a chaotic mess
You can't find files because they're scattered everywhere
You have duplicate files taking up space
Your folder structure doesn't make sense anymore
You want to establish better organization habits
You're starting a new project and need a good structure
You're cleaning up before archiving old projects

What This Skill Does

1.Analyzes Current Structure: Reviews your folders and files to understand what you have
2.Finds Duplicates: Identifies duplicate files across your system
3.Suggests Organization: Proposes logical folder structures based on your content
4.Automates Cleanup: Moves, renames, and organizes files with your approval
5.Maintains Context: Makes smart decisions based on file types, dates, and content
6.Reduces Clutter: Identifies old files you probably don't need anymore

Instructions

When a user requests file organization help:

1.Understand the Scope

Ask clarifying questions:

Which directory needs organization? (Downloads, Documents, entire home folder?)
What's the main problem? (Can't find things, duplicates, too messy, no structure?)
Any files or folders to avoid? (Current projects, sensitive data?)
How aggressively to organize? (Conservative vs. comprehensive cleanup)
2.Analyze Current State

Review the target directory:

```bash

# Get overview of current structure

ls -la [target_directory]

# Check file types and sizes

find [target_directory] -type f -exec file {} \; | head -20

# Identify largest files

du -sh [target_directory]/* | sort -rh | head -20

# Count file types

find [target_directory] -type f | sed 's/.*\.//' | sort | uniq -c | sort -rn

```

Summarize findings:

Total files and folders
File type breakdown
Size distribution
Date ranges
Obvious organization issues
3.Identify Organization Patterns

Based on the files, determine logical groupings:

By Type:

Documents (PDFs, DOCX, TXT)
Images (JPG, PNG, SVG)
Videos (MP4, MOV)
Archives (ZIP, TAR, DMG)
Code/Projects (directories with code)
Spreadsheets (XLSX, CSV)
Presentations (PPTX, KEY)

By Purpose:

Work vs. Personal
Active vs. Archive
Project-specific
Reference materials
Temporary/scratch files

By Date:

Current year/month
Previous years
Very old (archive candidates)
4.Find Duplicates

When requested, search for duplicates:

```bash

# Find exact duplicates by hash

find [directory] -type f -exec md5 {} \; | sort | uniq -d

# Find files with similar names

find [directory] -type f -printf '%f\n' | sort | uniq -d

# Find similar-sized files

find [directory] -type f -printf '%s %p\n' | sort -n

```

For each set of duplicates:

Show all file paths
Display sizes and modification dates
Recommend which to keep (usually newest or best-named)
Important: Always ask for confirmation before deleting
5.Propose Organization Plan

Present a clear plan before making changes:

```markdown

# Organization Plan for [Directory]

## Current State

X files across Y folders
[Size] total
File types: [breakdown]
Issues: [list problems]

## Proposed Structure

[Directory]/

├── Work/

│ ├── Projects/

│ ├── Documents/

│ └── Archive/

├── Personal/

│ ├── Photos/

│ ├── Documents/

│ └── Media/

└── Downloads/

├── To-Sort/

└── Archive/

## Changes I'll Make

1.Create new folders: [list]
2.Move files:
X PDFs → Work/Documents/
Y images → Personal/Photos/
Z old files → Archive/
3.Rename files: [any renaming patterns]
4.Delete: [duplicates or trash files]

## Files Needing Your Decision

[List any files you're unsure about]

Ready to proceed? (yes/no/modify)

```

6.Execute Organization

After approval, organize systematically:

```bash

# Create folder structure

mkdir -p "path/to/new/folders"

# Move files with clear logging

mv "old/path/file.pdf" "new/path/file.pdf"

# Rename files with consistent patterns

# Example: "YYYY-MM-DD - Description.ext"

```

Important Rules:

Always confirm before deleting anything
Log all moves for potential undo
Preserve original modification dates
Handle filename conflicts gracefully
Stop and ask if you encounter unexpected situations
7.Provide Summary and Maintenance Tips

After organizing:

```markdown

# Organization Complete! ✨

## What Changed

Created [X] new folders
Organized [Y] files
Freed [Z] GB by removing duplicates
Archived [W] old files

## New Structure

[Show the new folder tree]

## Maintenance Tips

To keep this organized:

1.Weekly: Sort new downloads
2.Monthly: Review and archive completed projects
3.Quarterly: Check for new duplicates
4.Yearly: Archive old files

## Quick Commands for You

# Find files modified this week

find . -type f -mtime -7

# Sort downloads by type

[custom command for their setup]

# Find duplicates

[custom command]

```

Want to organize another folder?

Best Practices

Folder Naming

Use clear, descriptive names
Avoid spaces (use hyphens or underscores)
Be specific: "client-proposals" not "docs"
Use prefixes for ordering: "01-current", "02-archive"

File Naming

Include dates: "2024-10-17-meeting-notes.md"
Be descriptive: "q3-financial-report.xlsx"
Avoid version numbers in names (use version control instead)
Remove download artifacts: "document-final-v2 (1).pdf" → "document.pdf"

When to Archive

Projects not touched in 6+ months
Completed work that might be referenced later
Old versions after migration to new systems
Files you're hesitant to delete (archive first)
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